New York CDL and DOT Medical Card Requirements

New York CDL Requirements

All New York CDL holders are required to be medically qualified to drive a CMV by the means of a valid DOT medical certificate, unless the type of commerce you drive qualifies as ‘Excepted’.

Interstate Non-Excepted
You must meet the Federal DOT medical certificate requirements.

Intrastate Non-Excepted
You must meet the Federal DOT medical certificate requirements.

 

Self Certification in the State of New York

The DMV will mail a Self-Certification Notification letter to all NYS CDL holders. Drivers must select their driving type on the letter and, if that driving type requires, submit a photocopy of their valid Medical Examiner’s Certificate.

Important:

  • The notification process will start in the summer of 2013.
  • The letters will be mailed over a five-month period in numerical order by the DMV Client ID number (CID). The scheduled mailing dates are now available on the NYS DMV website. The schedule may change, and you can check back for updates. At this time, you cannot request that a Self-Certification letter be printed for you.
  • Each letter will be bar coded with unique information to identify the driver. You cannot use a photocopy of the Self-Certification letter sent to another driver.

Submitting your Self-Certification and Medical Certificate to New York DMV

Submit the following two documents:

  1. Completed Self-Certification Notification letter (the one mailed by DMV to you).
  2. Photocopy of your valid Medical Examiner’s Certificate. Enlarge the copy to ensure legibility, and copy on one side of a standard 8½” x 11″ sheet of paper.

Note: Incomplete, inaccurate, illegible or unsigned documents will be rejected and returned.

By Mail:
NYSDMV
6 Empire State Plaza
Albany, NY  12228

Note: You cannot visit a DMV office only to return the Self-Certification Notification Letter. DMV offices are unable to process a Self-Certification transaction. You must return the letter by mail in the return envelope provided.

By Fax: (this information was provided by “Mike” – see comments below.)
Fax number 518-486-4421
Fax information before 9 am. You will get a accepted answer after 9 am.

 

Keep your Medical Certificate current with NYS DMV

You must renew your medical card before the expiration date.

Your renewed Medical Examiner’s Certificate must be received and processed prior to the expiration of the Medical Examiner’s Certificate on file to avoid loss of your commercial driving privilege. You should allow at least two weeks for processing your updated certificate.

Mail a copy of your new, valid Medical Examiner’s Certificate (medical card only, not the long form) to NYS DMV.

By Mail:
NYS Department of Motor Vehicles
Medical Certification Unit
PO Box 2601
Albany, NY 12228-0601

The DMV will not remind you when your Medical Examiner’s Certificate is about to expire.
If you fail to maintain current, updated information with the DMV, you will lose your commercial driving privileges.

 

Other Information:

Website: New York State DMV – official website

NYS DMV CDL changes to medical certification

 

Special Information Updates Pertaining To ALL STATES

red1 check26The deadline for Commercial Driver Self-Certification is still January 30, 2014.

This is the deadline date for commercial drivers to have filed documents with their State Driver Licensing Agency (SDLA):

  1. Your self-certification affidavit declaring which commercial category you drive.
  2. Depending on the category you certify – A copy of your current medical card (and any applicable variance documents).

Drivers who have not completed this requirement by the deadline will be downgraded to non-commercial, Class D privileges only.

red1 check26Drivers, you still need to carry a paper copy of your medical card, until 2015.

The reason for SDLAs collecting this information is so that it will be stored in the Commercial Driver’s License Information System (CDLIS) online database. Once this process is complete, drivers will no longer have to carry a paper copy of their medical card.
SDLAs are behind in setting up this database, and on January 10, 2014, FMCSA pushed the State Agencies reporting deadline to January 30, 2015.

Important Notes For Commercial Drivers:
This does not change your self-certification deadline. You must still get your documents in by January 30, 2014.
You still need to carry a paper copy of your medical card, until 2015.

 

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Dealing with Federal DOT Regulations across the board is tough enough!
But when it comes to State Regulations — There are 50 different sets of rules. Someone could move the goal posts at any time…

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Comments

  1. floyd van wie says:

    after 39years no tickets no acciedents the dmv has proved to me that they should fire everyone and start over…..getting a physical at the va was bad enough cause those morons sent me into the hospital because my bp was 142 on the high end whoopee.dooits 150 now according to new rules on blood preasure..beside .thats just my operating preasure….to make matters worse in order to spend around $40000 tax dollars to find something wrong with my ticker that does not exist …they chemically induced a real life heartattack….right there on the table…..not doing that again….dmv must not read their own files….they have now suspended my cdl until i get a new medical card ..the one i have has not even been on file a year…..i can hardly wait to see what reason they have for their action…..my med card is current until october this year…..i hope that they ….the powers that be……realize how hopelessly encompident they appear to be..,respectfully submitted…..

  2. TALIKAI AYUBA says:

    I sent you a copy of my medical re-certification and a copy of my driver’s license more than 2 weeks ago and you have yet updated my driving record. Please I can fax you another copy for update. Thank you
    Talikai Ayuba. (phone number deleted by admin for privacy)

  3. Charlie Furman says:

    Retired and just trying to keep my CDL but now trying to get results for sleep apnea and paying for my own physical and having to mail in copies of extended physical card and only getting things from the DMV on non-compliance and downgrade is redictulus.When your RETIRED I would think you could keep your license.You should be able to keep it and only need a physical when your working you think?

    • @Charlie
      If you are not currently driving a CMV, and you want to maintain your CDL but are not in a position to certify for a medical certificate, or do not want to keep your medical certificate current, check with your SDLA.
      Your SDLA may allow you to self-certify in a category that does not require a medical certificate, if you state allows it.

  4. Christopher L. Deitz says:

    The first medical card copy I sent was rejected for not having an expiration date. With a new physical and medical card I visited the local DMV office. The new card has an expiration date. I completed the paperwork again and we faxed a copy of my new card along with the completed paperwork three weeks ago. Today I stopped in DMV to check on the status of the certification and it still says not current. Like every other business I have ever dealt with the lack of communication from department to department will cost people time, money and possibly jobs. I pull Tandems for a living that requires 5 years of continuous CMV License. If I am downgraded I will lose my job. The amount of time and money spent to obtain a CMV is ridiculous enough without having to worry about a lack of communication on DMV`s part. The Medical Certification Department needs to reside at DMV offices for people to communicate directly with. My license has not been downgraded yet. I have done everything I can.

  5. Lucille L R Callender says:

    What appears on my license is E -( P ) & R ( None ).
    Does this mean I need a restriction change? Do I have to go to my local DMV & apply for a license amendment?

  6. ksreyes says:

    Well, as soon as the new request came, I mailed out my husband’s paperwork, made copies and sent it return receipt requested. He had his paperwork and the physical was for 2 years. This was August of 2013 he was one of the first mailings, he just received a letter from the DMV that he was downgraded for failure to submit his medical card and paperwork. I have called, their hours are 9-1 mon – fri and the phone lines are always busy unless they are closed and then you can get through to get the message. So then I emailed copies of all the paperwork that had been sent as well as the receipts from the initial mailing. However, DMV does not respond to email, most professional places have customer service with 24 hour turnarounds on email, and this isn’t something that can be handled at the local DMV so how do you resolve this error in data entry? In the meantime my husband can no longer drive for his company because his license in no longer valid until this is cleared up. Who is going to pay our bills? What a horrendous mess this is.

  7. fax information (fax number 518-486-4421) before 9 am you will get a accepted answer after 9 am they must take the phone off the hook tried to get thru for days

  8. michael r. allain says:

    i just received a letter of non compliance and licence down grade saying i do not have a medical cert card. i received this same letter in september of 2013 at that time i got a physical and certification card and mailed it to the dmv med cert. unit they acknowledged receipt. my certification doesn’t expire until 10/2014 my client id # is 328652065. where do i go from here

  9. Kevin D. Davis says:

    I am a recently retired MTA bus operator for NYC. I have a class B with E: P, R: A3. My CDL license has been downgraded because of this new law. I’ve never had a Med. Cert. Card. I sent in my form, already. It appeared that I was exempt from Med. Cert. Card. Do I need a Med.Cert. card? How will I know when I’ll be upgraded?

    • @Kevin
      I believe that most of the new changes coming about have more to do with class A drivers (over the road 18-wheelers) than to do with class B.
      You’ll need to check with your state DMV for further explanation of the changes and how those changes effect your class B.

  10. constance hebert says:

    I am out on medical and having surgery, Not able to take a physical at this time. what do I do when I return back to work???

    • @Constance
      Following any major illness or surgery, you need to redo your DOT medical examination.
      So don’t worry about it until you are ready to go back to work. Then get a new medical certificate.
      If the state you live in is asking for your new medical card and self certification, then just let them know you are out on sick leave and will get it to them as soon as you have it.

  11. peter r alborano says:

    totally inadequate and ridiculous! phone is always busy!! ive personally been trying to get through for over a week…..also i have sent my filled out and doctor documented forms to this address in november of 2013 and i am getting notices that i am not in compliance? what should a person do? ive emailed,ive called ive written on here? we are hard working individuals who dont have much free time to waste ..someone help!!!!!!

  12. FRANK A CANINO says:

    NO ANSWER PHONE BUSY ALL TIME

  13. FRANK A CANINO says:

    I MAIL IT IN REG MAIL ARTICLE NUMBER 70103090 0000 6389 8170 AND FAX IT. NO ANSWER ,PHONE ALWAYS BUSY.

  14. This process does not make good business sense. CDL operators send there information in to one place and only a handful of personnel are there to process the information. I submitted my DOT medical over a month ago and it still hasn’t been processed. CDL carriers should be able to log into a website and upload there medical into a database and receive a confirmation that it has been received. Or go to there local DMV to have it processed. I know you are outsourcing this process as well. So help create jobs. have each local DMV outsource it to a local business. so instead of one vendor processing 100’s of thousands of medicals, you have hundreds of vendors processing the medicals from local DMV’s. would be a smoother process and at the same time NY would be helping the economy with jobs.

  15. mark johnson says:

    I am tired of dot I am turning my license in I have had enough with all the laws

  16. My dot medical expired jan 15 2014. As of now im downgraded. Can I still take the exam without paying a fine

  17. Mike Gerstung says:

    Who, as in what class vehicles are required to have a medical card. For example a company service truck licensed for 16,000lbs.
    Thanks Mike

  18. Clayton Shafer says:

    I went for a dot phisical and at the DR. Said looks good then said I failed because my neck is larger then 17 inches and said I have to take a sleep apnea test to see if I have this disorder witch cost a lot of money is this a new Law??

    • @Clayton
      No. There are examining doctors that have not watched the rules closely.
      If you have high blood pressure, and are on medications and are a diabetic and you’re fat and out of shape, then maybe. But if everything else is normal, then your examiner is behind the times on a ruling that has been overturned.

    • Christopher L. Deitz says:

      Take your business to another doctor.

  19. Joseph Kreyer says:

    I miss placed my letter is there a way to get another copy?

  20. Ron Laurenza says:

    How do I know the DMV received my returned signed letter and mailed medical examiners certificate? Is there a way to check to see if it in fact has been received and processed?

    • I also have the same question as Ron. The self certification letter indicated that an enclosed envelope was sent along with it, but I didn’t get that envelope for some reason. Any of you happen to know to which exact address it’s supposed to be mailed to? Thanks for the help.

    • marian koumou says:

      is a copy good to keep with me how do iknow iam all good and everything is correct with my licence and i need to get a copy of a blank certificate to give my doctor for new a cert

Questions and Comments

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